SAP MM : How to Create the Vendor Account Group ?

Define Account Groups and Field Selection (Vendor)

In this tutorial, you will learn how to define account groups for vendors. When you create a vendor, you must assign an account group to that vendor. Therefore, these account groups must be defined in configuration before vendor creation.

Reade more about here on why we have to create Vendor Account Group ?

STEP 1: Following is the path to DEFINE ACCOUNT GROUPS AND FIELD SELECTION

• IMG activity path: IMG > LOGISTICS – GENERAL => BUSINESS PARTNER => VENDORS => CONTROL => DEFINE ACCOUNT GROUPS AND FIELD SELECTION (VENDOR)
• Transaction code: OMSG 

STEP 2:  Click on execute button to create the new ACCOUNT GROUP (Following type Window will open),

  

STEP 3:  If you want to introduce new account groups, SAP recommended that you should copy the existing ones and only then make the necessary changes. This enables you to test the new account groups at this stage (e.g. with regard to partner determination) even if you have not yet specified the remaining data. So now to create the new Account Group, first we will select the one of the Suitable Existing SAP Group & Click on Copy As button 

STEP 4:   Following type Window will open. Update the Following Data

ACCOUNT GROUP: Give 4 Digit Account Group Code . the Code keys should begin with the letter Z since SAP keeps these name slots free in the standard R/3 System 

GENERAL DATA

• Name: Give Account Group Appropriate Name
• Number Range: Click Here to Know More on how to assign the number range
• One Time Account: Select the Indicator if you want to create the vendor are one time vendor you can specify whether an account group is just for one-time vendors . For vendors that you only deal with once, their data is entered into the document and not as master data

 

FIELD STATUS : In this section you able to configure the system to show or to not allow users to enter information into certain fields. Following is the Procedure

•  Choose the any one of field status from option General Data, Company Code , Or Purchasing Data, and then click on Expand Field Status or Double click on selected Filed. Lets us do the configuration for “general Data” by selecting & clicking on "Expand Field Status " Button or double clicking on it.

•  For the general data screen following type Window will open. These are the Address, Communication, Control, Payment transactions, and Contact person groups. Double-click on the group you want to configure. Let us do the configuration of “Address” option by double click on same

 

• Following type Window will open. Here you can make certain fields either a required entry or an optional entry because they all are in this figure; display only, or suppressed. This configuration becomes specific to the account group that is entered when a Vendor Master record is created 

DATA Retent. Levels: Purchasing

• Vendor Sub-range relevant : Indicator denoting that data can be stored for a vendor master record at sub-range level.
• Plant level relevant : Indicator denoting that data can be kept in the vendor master record at plant level.

 

Default Values : This text is displayed when you generate reports or call documentation, for example.

Copy Default Values for Material from Vendor Master

This field controls how default values for material master and purchasing info.records, which can be maintained as part of vendor master data processing, can be transferred from the (existing) material masters and purchase info.records that are relevant for the vendor in question:

' ': do not transfer any data

'A': only transfer purchasing info.records (with confirmation popup)

'B': only transfer purchasing info.records (without confirmation popup)

'C': only transfer material master records (with confirmation popup)

'D': only transfer material master records (without confirmation popup)

'E': transfer all data (with confirmation popup)

'F': transfer all data (without confirmation popup)

  

Partner DetermProced.

Partner schema: purchasing organization level

STEP 5:  Click on Save Button to store Configured data.

SAP Recommendation

•  The production system should contain only the account groups that are needed.

Prerequisites

• For an account group, you must have specified a number range. This in turn requires the predefinition of the number range (see Define number ranges for vendors).

Standard Settings

• The SAP R/3 System comes with typical account groups already preset.

    

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